Best practices for integrating Oobeya with Azure DevOps Scrum Boards

Explore the best practices for integrating Oobeya with Azure DevOps Scrum Boards.

Introduction

This guide outlines the best practices for integrating Oobeya with Azure DevOps Scrum Boards to enhance your project management through effective analytics. It focuses on managing processes, work item types, and state mappings to ensure accurate data analysis within Oobeya.

---

Step-by-Step Guide

1. Access Organization Settings in Azure DevOps

• Log in to your Azure DevOps account.

• Click "Organization settings" at the bottom left corner of the Azure DevOps portal.

Open Organization settings - Azure DevOps

2. Navigate to the Process Section

• From the left-hand menu in the Organization settings, select "Process."

• A list of all available processes will be displayed.

• You can view how many projects are using each process.

Open the Process tab - Azure DevOps

3. View Projects Associated with a Process

• Click on the process you want to examine.

• Navigate to the "Projects" tab within the process details.

• Here, you can see all the projects that are using this process.

View all projects that are using the selected process

4. View Work Item Types Used in Boards

• Within the process details, click on "Work Item Types."

• A list of all work item types used in the boards (e.g., Epics, Features, User Stories, Tasks) will be displayed.

Work item types - Azure DevOps Boards

5. Review and Customize States for Each Work Item Type

• Click on a work item type to view its details.

• Under the "States" section, you can see all the states associated with that work item type.

• Note: Each work item type can have different states.

States for a work item - Azure DevOps Boards

Azure DevOps does not allow adding new states to the default processes.

How to Create a Custom Process to Add New States

• To add new states, you need to create a custom process.

• Follow the Azure DevOps documentation: Change the process

6. Map States in Oobeya During AgileSpace Analysis Creation

• Log in to your Oobeya account.

• Start to create a new AgileSpace analysis.

• During the setup process, you will reach the State Mapping step.

• Map each state from Azure DevOps to the corresponding category in Oobeya.

This is crucial because all widgets and metrics in Oobeya are generated based on these mapped states.

AgileSpace state mapping - Oobeya

---

Conclusion

By carefully managing processes and state mappings between Azure DevOps and Oobeya, you can enhance the accuracy of your analytics and gain deeper insights into your Azure Boards Scrum projects. Following these best practices ensures that Oobeya's metrics and widgets provide valuable information to improve project management and team performance.